DRAFT Leadership Meeting
September 18, 2008

Attendees:
Chris Drummond, Chair
Susan Redmon
Casey Stewart
Ann Smith, Co-Chair
Michael Smith

Staff Attendees:
Dennie Hill
Karen Pelham

Not In Attendance:
Amber Luke
Phil Stevens
Idelio Valdes
_________________________________
Chris Drummond called the meeting to order at 10:36 (previous speaker went over time). Dennie determined there to be a quorum (40 percent).

Chris asked members to review minutes of June 5 and July 8 meeting/call minutes. Susan Redmon moved to accept and Casey Stewart seconded the motion. Passed unanimously.

Budget
Dennie gave the budget report. We are on track to spend funds for all projects and contracts. The Consumer and Family Leadership Contract is also going well. Their first report shows Family Café (the provider) is ahead of contract minimums in awarding assistance to those in rural areas and minority populations. Their extra efforts to reach these targeted people are paying off.

RFP 100 - The $50,000.00 budget is not proving to be enough funding to serve the increased number of applicants for funding. For fourth quarter a little more than $16,000 remains in the budget. Although six proposals have been submitted, only one proposal can be funded. The committee could decide to use monies from the 2009 budget, but this would only cause a shortage to meet next year's needs. The committee did not to want to do this.

Susan Redmon moved to ask Finance Committee for additional funding from other task forces/committees for the RFP 100s. Casey Stewart seconded and the motion passed unanimously. Chris will ask if not able to spend their monies to please keep the RFP 100s in mind. Dennie will write up a letter and send it to Chris to sign. Members asked that Dennie identify those who have had money awarded in the past and give analysis of their quality of work. Dennie will do more for those in future analyses. It is anticipated that there may be more proposals from more groups next year due to the economy.

ITN Policy - Changes Policy and Procedure Manual to bring into compliance with new title change to RFP Policy. The current policy indicates at Process: b3 that each task force will designate one person to serve on an RFP 100 selection team for one year. However, more members are needed should anyone become sick, have a conflict of interest with a submitter or for another reason be unable to read for a particular quarter. Dennie asked to change the item to designate two persons for a year to give flexibility each quarter as to who will select winning proposals. Ann moved to accept the policy change. Casey seconded. Passed unanimously. The new policy will go to the full Council tomorrow and be updated in the manual.

Consumer and Families Leadership and Development Assistance Proposal
The deadline to submit proposals for this RFP is Oct. 10, 2008. The Leadership Committee is responsible for reading these proposals. Then Dennie will write the contract for mid-December. This contract will begin before the current contract ends so there will be a smooth transition between one provider and (potentially) another. That will also allow the next provider to do preliminary work and be ready to respond on the day after the end of the current contract. This will prevent self-advocates and their families from missing out on attending chosen training.

The following committee members volunteered to serve on the Selection Committee: Ann Smith,
Casey Stewart, and Chris Drummond. Chris asked Dennie to contact committee members not in attendance to see if they are willing to serve. We must have a minimum of 4 persons selecting a proposal.

Council Member Applications
Discussion was held regarding developing a pool of applicants for council member positions. The action plan calls for recruiting and interviewing a diverse pool of applicants to have a number of people to nominate to the Governor should there be an opening. At minimum we will need three possible persons for each category. We don't want to have positions vacant for long. The following is a list of possible groups to send information about applying to be a council member:

Focus groups as we meet with them
Family care councils
APD
Support coordinators
Michael Smith can advertise in newspapers
Graduates of Partners in Policymaking

Finally, a potential conference call was scheduled for Tuesday, October 14, 5:00 (Eastern time)
should there need to be discussion on any topic. If not needed, the call will be cancelled.

Michael Smith moved to adjourn. Susan Redmon seconded. Chris Drummond adjourned the meeting at 11:15 a.m.