Leadership Meeting Minutes
December 4, 2008
Orlando, Florida

Attending:
Chris Drummond Casey Stewart
Susan Redmon Idelio Valdes
Amber Luke Jim Debeaugrine
Ann Smith Michael Smith

Dennie Hill, staff
Karen Pelham, staff

Not in attendance:
Phil Stevens

Guests:
Debra Dowds
Susan Gold
Allison Cruz-Mitchell
Doreen Stewart

Meeting was called to order by Chairman Chris Drummond at 10:15. Chairman Drummond welcomed everyone and had everyone introduce themselves.

Susan moved to accept the September, October, and November minutes.
Idelio Valdes seconded
Motion passed

Past receipts of RFP 100 funds
Dennie presented a list of past recepients of RFP100 funds as in response to the committee request at the September, 2008 meeting. Dennie explained the chart. Family Cafe was the only applicant to receive funds more than once. Dennie anticipates from conversations with past recipients that more are planning to apply more frequently. Comments: Susan asked to continue to maintain the chart. Both charts are helpful and so the list will be kept in both ways.

Renaming Consumer and Families Leadership and Development Assistance Project.
Dennie explained the purpose of the project and explained that for this year the contractor is to help at least 35 participants to attend events. She also explained that the current name did not clearly explain the use of the funds and the length of the name made it difficult to advertise the funds. Some suggestions were included in the Leadership section of the binder.

Doreen Stewart spoke for Casey Stewart to suggest: "Self-advocate and Family Conference Fund" Amber Luke suggested Self-advocate and Family LEAD (Leadership Education Assistance Development) Funds

Jim Debeaugrine moved to changed the name to Self-advocate and Family LEAD Funds
Susan Redmon seconded. Motion passed.

Pool of applications
Dennie wants to move forward on ideas previously listed by Leadership Committee so more applications are received. She wanted to know if the committee members wanted to take action on their ideas or if they wished her to do so.

After discussion, Susan Redmon moved that Dennie create marketing materials to attract applicants to the Council. She will e-mail the completed draft to the committee members for comment and/or approval. She will include the categories for Council members.
Amber Luke seconded. Motion passed. Dennie will attempt to have drafts of materials to the members sometime in January.

New Business
Gary Weston resigned from position at the Advocacy Center. His resignation leaves a vacancy on the FDDC Council. Discussion was held as to whether to hold that position open until a new person is hired as Director or have a staff member as attend as a substitute then substitute the new director.

Ann Smith moved to wait until someone is hired and allow a substitute to attend (but not as a voting member) until a new Director is hired. The Council can send the nomination of the new Director to the Governor. Susan Redmon seconded. Motion passed.

RFP 100 Policy for RFP 100 Selection Committee
We have a selection committee appointed from the 4 task forces. This group needs a policy for selecting recipients after scorings are completed that considers limited funding. Much discussion followed.

Amber moved that the current Selection Committee should choose proposals:
Only 1 program per quarter be selected
Have an average score of at least 85, and
Be awarded no more than $12,500 in general.

Additionally her motion stated that the issuance of RFP100 for 2010 should add that organizations can only receive funds every third year. Casey Stewart seconded.
Motion passed

Susan amended the proposal for 2010. At that time an organization could receive funding for two years in a row; however, then they would have to wait for two years before reapplying for RFP 100 funding. Idelio Valdes seconded. Motion passed.

Direction of Leadership Development
Debra Dowds explained that in 2007 the budget adhoc committee moved previous budget line items under the Leadership Committee. These included the funding for the Youth Leadership Forum, Leadership Development and the Consumer and Families Leadership and Development Assistance funds. In addition, the Family Café Conference would need to compete for RFP 100 funding rather than be a regular line item.

Additionally, the Leadership Committee members would make decisions on how to use the leadership development funds. The members do not have to keep current youth, self-advocates and families and Council member categories. As budget decisions are being made for 2010, give thought to how to use leadership development budget. Continue or redesign?

Dennie was asked to bring ideas for spending and programming from other states.
The members were reminded that they will need to submit an approved budget to Lisa Taylor by May in preparation for the June Council meeting.

Michael Smith moved and Jim Debeaugrine seconded that Dennie provide information from other states regarding spending and ways to develop leadership. Motion passed.

Michael Smith moved to adjourn the meeting. Jim Debeaugrine seconded.
Motion passed.

Next conference call was set for:
January 21st 5:00 PM

Chris Drummond adjourned the meeting at 11:10 a.m.

Items that need attention next meeting:
1. Member list not current.
2. Members Ann Smith and Idelio Valdes had no Leadership materials in their binders.
3. Karen needs agenda for Leadership to help her take minutes of the meeting.