Minutes

June 6, 2008

 

Members Present:    Christopher Drummond, Chair                Staff Present:  Dennie Hill

                                                                                                               Rose Coster

                Amber Luke

                Susan Redmon

                Michael Smith

                Ann Smith (Co-chair)

                Phil Stevens

                Casey Stewart

                Idelio Valdes (by phone)

_____________________________________________________________________________________

 

The meeting was called to order by Chair Chris Drummond at 11:15 a.m.

 

The minutes from the March Council meeting and April Conference Call were approved as written.

 

Dennie reported that RFP 100 selection committee  (second quarter ) chose three proposals to receiving funding. Proposal descriptions were shared and the listing located in the Council Meeting binders under the Leadership tab was identified. The committee members were reminded that they would be considering the elimination of monitors for the RFP 100 contracts at the full Council meeting the next day. However, Chris Drummond asked for volunteers to monitor the three 2^nd quarter projects in case the full Council did not approve the proposal to eliminate these monitoring responsibilities. [note: the Council voted to eliminate monitors for RFP 100 contracts, so those who volunteered are not needed.]

 

No proposals were received during the 3^rd quarter. There is currently $16,503 remaining to fund training proposals in the FFY2008.

 

Dennie Hill reviewed the budget requested by the Committee at the last meeting and approved by

E-mail for the 2009 Federal Fiscal Year (FFY). This included a $10,000 reduction in funding for the Youth Leadership Forum (YLF) and a $10,000 increase in funding for the RFP100 budget for 2009 FFY. Other programs remained at 2008 FFY levels.

 

Susan Redmon raised concern about the earlier decision to reduce the Youth Leadership Forum (YLF) budget by $10,000 in order to increase the RFP 100 budget by the same amount.  She indicated that she thought that steadily rising travel costs would prevent students participating in the 2009 YFL. Discussion was held and Susan Redmon moved and Ann Smith seconded to return the budget amounts to 2008 Federal Fiscal Year (FFY) levels for the YLF and the RFP100 training projects.  Motion was passed.  Dennie  was directed to execute the change. 

 

The draft of the Consumer and Families Leadership and Development Assistance Request for Proposals (RFP) was reviewed.   Again a concern for the effect of rising travel costs was raised.  Phil Stevens suggested two changes to the RFP: 1) strike the line that indicates that the Council will determine who gets funds and 2) add a stipulation that no more than four households may receive funds to attend any one conference to maximize the number of participants that can attend different conferences. . Phil Stevens moved and Susan Redmon seconded to keep the funding at $50,000 and make the suggested changes to the RFP prior to seeking final approval. Motion was passed. Dennie will make the changes and work for final approval and issue the RFP.

 

The committee members discussed Stacey Hoaglund’s application for appointment to the Council. The committee wishes to have Ms. Hoaglund attend a face-to-face interview. A discussion regarding the interview process was held. 

 

The following concerns were raised: rising travel costs, keeping applicants aware of their status,  letting applicants know that the Governor can appoint Council members without input from the Council. The following decisions were made:   Applicants will only be interviewed when Council meetings are held in the area they live or when Council vacancies exist for which they can be a candidate in order to reduce interview travel costs; Dennie will write letters to notify applicants of their candidate status. Drafts of the letters will be sent to committee members. The drafts will be discussed on the next conference call.

 

A conference call was schedule for Tuesday, July 8 at 5 p.m. Dennie was asked to send out the agenda, draft letters and call-in number prior to the call.

 

Michael Smith moved and Phil Stevens seconded to adjourn. Motion passed and Chris Drummond adjourned the meeting at 11:40 a.m.