1.       What is the total Asset? See Audit Report.

2.      What is the total Revenue? See Audit Report.

3.       What is the actual amount paid for last year’s audit? This will not be disclosed.

4.      What is the budgeted amount for this year’s audit? This will not be disclosed.

5.      Who are your current auditor’s? See Audit Report.

6.      Is there a policy of mandatory rotation? No

7.      Is there a local preference for Auditor’s? Yes. See page 2, I, (2) of RFP.

8.     How long have you been working with the current Auditor’s? 12 years.

9.      What is the audit time frame? See Page 2, I, (8) of the RFP.

10. What is the selection criterion for submitted responses?

Qualifications – 25%,

Staff/Personnel – 40%,

Technical Presentation – 5%,

Contract Price – 30%

11.   Who does the audit report go to? The Office of the Governor and U.S. Department of Health & Human Services.

12.        Who prepares the CAFR? No CAFR is required.

13.     From a financial standpoint what are your top three priorities? Obligating and liquidating our funds within the federal timelines, providing our members and staff with clear and concise financial data, and maximizing our funds.

14. What are the qualities in and auditing firm that you deem most important? See Pages 3 to 5 of RFP.

15.   Why you going to outbid for auditing services? Our contract has expired with our current auditors.

16. Has anything significant occurred in the current year, which is different from prior years? No.

17.   What has been exhibited by the current auditors that you value most? Their availability to provide answers and guidance to issues/questions that arise during the audit year. Their professionalism and experience.

18. Who is the selection committee? Members of the Finance Committee.

19. Who will rank the firms; staff or the selection committee? Members of the Finance Committee.

20.What is the size and experience of the accounting staff? One CPA and one clerk.

21. Will the auditor prepare the financial statements? If so, is there sufficient in-house accounting expertise to satisfy the new requirements for the financial statement preparation in SAS 112 and the 2007 “yellow book”? Council staff will prepare financial statements.

22.If the auditor prepares the financial statements, who prepares the MD & A? Council staff will prepare the financial statements.

23.Does your agency maintain the depreciation schedule or does the prior auditor? All of our assets are fully depreciated. Council staff maintains depreciation schedule and property inventory listing.

24.What accounting software do you use? Can you print reports on Excel? Quickbooks. Yes.

25. What is the Organization’s reason for contemplating changing auditors? See question number 15.

26.What has been the total fees paid for financial auditing services for each of the past three years? This will not be disclosed.

27. Do you maintain the various grant programs as separate funds or separate cost centers? We have one source of grant funds. We are 100% federally funded under one program from U.S. Department of Health and Human Services.

28.How do you sub recipient monitoring and how many sub recipients are involved? We work from 3 grant years at any given time. We have approximately 15 to 20 subgrantees per grant year. Subgrants are deliverable based and program staff monitors each project. Additionally, budget to actual expenditure reports are submitted along with each deliverable (and invoice) and reviewed. Audit reports of subgrantees are obtained and reviewed also.

29.What specific assistance does your staff provide the auditor? Gather documents and prepare schedules.

30.What has been the typical audit team size and fieldwork duration (days or weeks)? One to two staff for approximately a week.

31. What is the typical number of journal entries generated by the auditor? A number of cash to accrual adjustments.